Academic Policies

Student Responsibilities

We have put together a packet detailing important information and responsibilities for CLP students.

Responsibility packet (PDF format)

Attendance, Absence, and Class Participation Policy

Participating in the course and attending tutorial sessions and other course events are vital to the learning process.  As such, attendance is required at all tutorial sessions.  Absences affect a student's final course grade.  Each absences after first 2 will result in minus 5 points from your final grade.  This means if you are absent 4 times, the first 2 are excused and the 3rd and 4th absences will result in minus 5 points each which may result in a letter grade deduction.  Students ae responsible for the contents of the day they miss.

If you anticipate being absent, are unexpectedly absent, or are unable to participate in class online activities, please contact your tutor and/or CLP office as soon as possible.  To request a disability-related accommodation to this attendance policy, please contact the Disability Resource Center at (520) 621-3268 or  If you are experiencing unexpected barriers to your success in your courses, the Dean of Students Office is a central support resource for all students and may be helpful.  The Dean of Students Office is located in the Robert L. Nugent Building, room 100, or call (520) 621-7057.

The UA's policy concerning Class Attendance, Participation, and Administrative Drops is available online.

The UA policy regarding absences for any sincerely held religious belief, observance or practice will be accommodated where reasonable.

Absences pre-approved by the UA Dean of Students (or dean's designee) will be honored.

Makeup Policy for Students Who Register Late

Students who register after the first class meeting are responsible for the contents of the sessions that they miss.  Please consult with tutors for any quiz or assignment makeup.

Grading Scale and Policies

Grades will be calculated using the following formula unless otherwise announced by tutors via D2L, UA email, and/or in-class announcement:

  • Midterm exam: 40%
  • Final exam: 60%

Exams will be conducted via Skype or in-person in a Critical Languages Program classroom.  Examiner will conduct the interview based on what you have been learning in class.  Each exam lasts about 5-20 minutes. There will be one midterm oral interview exam during the 7th or 8th week and one final oral interview exam will be conducted during the 15th or 16th week depending on examiner's availability.  Exact date and sign-up sheet will be provided in class or via UA email from CLP office.

Midterm/Final Exam Policy

Rescheduling Exam Policy:

Rescheduling will be permitted if there are available times and if the students notify the Critical Languages Program 48 business hours prior to their scheduled exam. For example, if a student is scheduled on Monday, October 11th at 4:30 pm, they may reschedule their exam if they notify the CLP office by Thursday, October 9th before 4:30 pm.

Make-up Exam Policy:

If a student has missed his/her scheduled exam time, a student will be allowed to schedule a makeup exam but will only be allowed to score up to 50% on such exam. If the student does not show up for the makeup exam, he/she will lose the opportunity to take the exam.  Make-up Exams should be done within a week from the originally scheduled time slot. No rescheduling of Make-up Exam will be allowed without a valid reason.

If the student provides verifiable evidence for why he/she missed the original exam date/time, AND contacts the CLP office in advance of their scheduled exam, the Critical Languages Program will allow the student to be able to score higher than 50% on their make-up exam.

Valid reasons include serious illness or injury of student him/herself, family emergency and University-sponsored events/activities. The official documents should be handed in at the time of rescheduling/make-up request. In addition, the three circumstances listed below will be considered valid reasons for Final exam only per UA Final examination regulations:

9. A student having two or more exams scheduled for the same time period will take the exam in the course with the largest total enrollment. The student must then arrange with the instructor of the other course to schedule a make-up exam at the earliest possible time during the final exam period.

10. A student having four or more exams scheduled for one day may, upon prior notice to the instructors concerned, arrange to take the fourth and fifth, etc., exams on some other day during the exam period. The student must report to the Office of the Registrar, Registration and Transcripts, Administration 210, no later than fourteen calendar days before the end of classes to obtain an authorization form for the rescheduling. The exams to be rescheduled are those in courses having the lowest enrollment(s).

11. Candidates for graduation who have a final examination scheduled during their college commencement recognition ceremony shall be given the option of rescheduling that exam. Faculty may verify the date and time of college commencement ceremonies on the UA Commencement Ceremony website.